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7 Things You Need to Know About Filing a Civil Lawsuit in the State of Washington

Civil lawsuit in the State of Washington.

Do you need to file a civil lawsuit in the state of Washington? You might need to if you want to sue your neighbor for a matter you can’t settle in person. Or maybe you w want to take someone to court for breach of contract? If you feel you’ve been harmed because a business or person did something wrong, you may want to file a civil lawsuit.

What Is and Isn’t a Civil Lawsuit?

According to Harvard Law School, civil litigation is a dispute between two or more parties who seek money damages or a specific outcome that does not deal with criminal sanctions. These types of cases are commonly referred to as civil lawsuits. Divorce proceedings and probate actions are also considered civil issues.

Civil lawsuits do not include probate or bankruptcy-related issues. Criminal issues are also not included in a civil case.

Examples of Civil Lawsuits

Just about everything not mentioned in the section directly above can be considered a civil issue. That includes issues involving contract and wage disputes, personal injury, problems with neighbors such encroaching on another’s property or nuisance problems.

Terminology

You may choose to represent yourself in a civil lawsuit. If you choose to do so, you are known as a pro se litigant. If you choose to start the action against a party, you are known as the petitioner, plaintiff or moving party, according to Access Washington per the Washington State Administration Office of the Court. The person/party you sue is known as the defendant or respondent.

Do It Yourself Civil Lawsuit

You may choose to save legal fees by filing a civil lawsuit on your own. The first step requires downloading and filling in the proper, court-approved paperwork, according to Access Washington. We offer an instant download of a do-it-yourself Civil Lawsuit kit that contains everything you need to initiate and pursue a case/claim. The kit includes the forms for filing the suit as well as serving/notifying the defendant/respondent.

Where To File A Civil Lawsuit

Knowing where to file a civil lawsuit in the state of Washington can be confusing. Filing a civil lawsuit depends on the type of issue or the amount of money in dispute. For instance, you can file a civil complaint in a U.S. District Court anywhere in Washington state as long as the disputed amount is at least $4,000 is no more than $75,000 on issues related to torts, contracts and real property, according to the Court Statistics Project, a joint project of the National Center for State Courts and the Conference of State Court Administrators. If your civil lawsuit is less than $4,000, it could be filed in the Small Claims Department of a District Court. Superior Court civil cases have no minimum or maximum amounts that can be sued for. To learn which courts handle which types of cases, click here to visit the Washington Courts website.

Serving the Defendant/Respondent

You must also fill out a Summons or Complaint form and serve it to the party you’re suing. According to Access Washington, you must use a third party to serve the defendant with the lawsuit. You must use law enforcement, civil process or an adult other than yourself, says Access Washington.

Hiring a Litigation Attorney

Some people pursue civil lawsuits by hiring an attorney to handle their case. This type of attorney is known as a trial attorney or a litigator. These attorneys can provide trial and/or mediation services. Before you hire an attorney to handle your case, read our blog post about the questions to ask when hiring a law firm. A litigating attorney interviews you, writes court documents, handles document requests, preps and files paperwork with the court, negotiates and argues your case at a trial, if necessary. To find a Washington state attorney who specializes in Mediation, click here. To find attorneys who specialize in specific areas of law, click here.

Related: Going to trial? Learn proper court etiquette by reading our blog post, Making a Court Appearance: 7 Things You Need to Know Before Stepping Into the Courtroom.

This blog post is not offered as specific advice, which may only be provided by an attorney based upon each individual situation. To find an attorney, click here to visit our attorney referral page

Do It Yourself Vs. Hiring an Attorney: Making the Right Choice

Man filling in do it yourself legal form.

Filling in do it yourself legal forms and kits can save hundreds, if not thousands of dollars in attorney fees. We offer do-it-yourself legal forms for filing documents in the State of Washington. But we also offer a list of attorneys in Washington state who can handle your legal matters. Why do we offer both?

Because there are times when you likely can fill out and file a do it yourself form on your own. But other situations require an experienced attorney who knows exactly how to handle your situation, understands the court system and can get the job done accurately so no mistakes are made that cause you even bigger problems down the road.

How do you know whether do it yourself forms will do the trick and when it might make more sense to hire an attorney?

Money is Short

If you do not have the money to hire an attorney, filling in do it yourself legal forms may be the only choice you have for uncomplicated cases.

Prefer to Represent Yourself

Representing yourself in court is referred to as “Pro Se.” You’ll need to fill out your own paperwork and file any required legal documents with the court yourself if you choose to go pro se. Obtaining the proper legal forms, including any updates the court makes, is key to filing the property paperwork. We offer a selection of forms thare are always updated to meet Washington court standards.

Ramping Up

Many people fill in their own legal forms without any intention of actually filing them with the court. They use the forms and the information required to get a strong start on their meeting with an attorney. This can save valuable time and money at the attorney’s office when you already know some of the answers and can bring the necessary documentation before your meeting.

Complicated Situations

Complicated cases, such as lawsuit and matters that require negotiation are more difficult to handle unless you have lots of experience with the courts and the legal situation. Hiring an attorney usually makes more sense in these situations. Click here to find a lawyer.

Lots of Questions

If you have lots of questions about your legal situation, seeking the services of an attorney makes sense. You might even feel more confident after visiting your attorney to attempt to fill out the forms yourself.

Immediate Situations

If you’re suddenly in a legal situation and need to resolve it or get the process rolling ASAP, hiring an attorney may be preferable. For instance, if your spouse unexpectedly says they want a divorce, contacting an attorney to find out what next steps you should take could save you from dealing with more problems down the road. . Click here to find a lawyer.

Related: Read our blog post about the importance of finding an attorney before you actually need one.

Business Legalities

Many business legalities can be handled yourself, says the Small Business Administration. The SBA says legal issues such as filing paperwork to start a business, creating contracts and setting up the legal structure for your business may not require an attorney. But complex issues require the expertise of a lawyer, including filing patents, going through litigation and forming a corporation. Read the full SBA article by clicking here. Click here to read our blog post containing resources for handling the legal aspects of your company.

This blog post is not offered as specific advice, which may only be provided by an attorney based upon each individual situation. To find an attorney, click here to visit our attorney referral page.

 

Divorce vs. Legal Separation: Learn the Basic Facts

Deciding between divorce vs. legal separation starts with knowing the facts.

The news is filled with updates on celebrity relationships, giving us lots of insight into divorce vs. legal separation. Often times, you’ll hear about a couple who lived separately for months before deciding to get divorced. Other times, couples seem to head right for divorce.

What is the difference between divorce vs. legal separation? Knowing the advantages and disadvantages of each can help you make the right decision on what is best for your family and/or relationship.

What’s the Difference?

A physical separation means you and your spouse simply decide to live apart. Couples may use a physical separation as an informal arrangement to cool off and give themselves time to figure out their next steps.

But physical separation differs from legal separation. A legal separation means a change is made to your marital status. In order to obtain a legal separation, you need to file documents with the court. A legal separation agreement can reduce the risks for each person while handling issues such as dividing assets and debts and setting up child support and visitation rights

A divorce is a complete and final legal dissolution of your marriage. After the divorce is finalized, each person is allowed to marry someone else after a waiting period.

 Why Choose Divorce vs. Legal Separation

A legal separation can take as long and be as expensive as a divorce since you must file paperwork and then wait for months for it to go through. So, why do couples choose legal separation rather than a divorce? Some couples feel a legal separation gives them a better chance for a reconciliation.

Some choose legal separation because of religious or moral beliefs about divorce. Since a legal separation allows a couple to continue filing a joint tax return, this can also be a benefit. Others may choose legal separation due to the potential benefit of continued health insurance coverage, says Time. In comparison, once you’re divorced, you cannot stay on your ex-spouse’s health insurance plan, according to Forbes.

Deciding between a legal separation or divorce could come down to finances. Click here to read the Forbes article, Legal Separation or Divorce: Which is Better Financially.

Next Steps

Visiting an attorney to find out which one is best for your situation and needs may help you make the best decision. Click here to visit our attorney referral page for a list of Family Law attorneys.

You may be able to file your own legal separation documents for non-contested separations. We offer an instant download of a Legal Separation Kit, Non-Contested.

We also offer a Divorce Forms Kit without Children as well as a Divorce Forms Kit with Children for do-it-yourselfers.

 

This blog post is not offered as specific advice, which may only be provided by an attorney based upon each individual situation. To find an attorney, click here to visit our attorney referral page.

 

DIY Legal Forms/Kits: 6 Tips for Using Legal Kits and Forms

DIY legal forms/kits make it easy to create and file certain types of legal documents.

Completing DIY legal forms/kits can save you thousands of dollars in attorney fees. We offer do-it-yourself legal forms for filing documents in the State of Washington. But we also offer a long list of attorneys in Washington state who can handle your legal matters. Why do we offer both?

Some situations require an experienced attorney who knows how to handle your situation, knows how to work the courts and can get the job done accurately. Otherwise, mistakes could be made that cause even bigger problems down the road.

But there are times when you can likely fill out and file DIY legal forms/kits on your own. Here are some of the advantages of using DIY legal forms/kits to solve a legal issue:

Save legal fees.

If you cannot afford to pay an attorney hundreds or even thousand of dollars or want to save $$, paying a modest fee for a form you fill in and file yourself can help keep your budget intact. Another option is to find free legal resources such as those mentioned in our recent blog post about resources available for civil legal problems in Washington state.

Handle matters faster.

Sometimes you need to act fast. Completing the form yourself can save time since you won’t need to wait for an attorney to find a spot in their schedule to meet with you and then handle the project.

Reduce an attorney’s time.

Filling out a legal form ahead of your meeting with an attorney could save you hours of the their billable time, resulting in a huge cost savings. If you feel unsure about how you filled out the form, always rely on an attorney’s expertise to finalize the job–you’ll still save money and have the satisfaction of knowing your forms are correct.

Helps you get organized.

Even if you plan to meet with an attorney, filling out the forms to the best of your abilities ahead of the meeting helps you organize your thoughts about your legal matter. You may also discover you need to bring other documents to the meeting with your attorney. This saves time having to send them separately or setting up another meeting to deliver everything.

Sometimes hiring an attorney is overkill.

Simple tasks such as filling in a straightforward will, power of attorney, health care directive or eviction notice requires little to no legal experience. If you find yourself questioning the form, though, consulting an attorney makes sense.

Download current forms from trusted websites.

One of the advantages of using our do-it-yourself legal kits and forms is because they’re up-to-date with current requirements mandated by Washington state judicial authorities. We stay on top of that, in part, thanks to our office located in the King County Court House in Seattle.

Our forms are available as instant downloads so you can start using them immediately. Or you can also order a printed version, and we’ll mail it to you within one to two business days. Visit doityourselflegalkits.com to see a list of available kits.

Tenant Rights Vs. Landlord Rights: Resources to Help Both Sides Know Their Rights

Know the tenant rights and landlord rights to avoid problems.

A lawsuit filed by the Rental Housing Association against capping move-in fees in Seattle is just the latest to cause friction between tenant rights and landlord rights. No matter which side of the law you fall on regarding the new requirement that landlords must offer installment plans to allow tenants to pay deposits and other fees, both renters and landlords have rights. Understanding what you can and cannot do, whether you’re renting your abode or leasing it to someone, starts knowing and protecting your rights.

Resources For Landlords

Becoming a landlord, whether you have a single rental unit or several buildings of units, requires knowing the laws in the Residential Landlord-Tenant Act. A simplified version is also provided as a free download by the Washington State Bar Association.

If your rentals are located in Seattle, you must also become familiar with the codes outlined by the Seattle Department of Construction & Inspections. (SDCI). Local building ordinances may also apply, so check with the city in which the rental is located.

While tenants have rights, they are also expected to fulfill certain obligations. Get more information by downloading the free Code Compliance Guidelines provided by the SDCI. This document also outlines the records a property owner should keep to support a termination of a tenant. You’ll also get a list of groups that can provide information to rental property owners.

You may want to consider joining the Rental Housing Association. According to a recent KOMO News article, this organization represents 5,400 rental housing landlords across Washington state. Of those members, 4,000 own units in Seattle with 88 percent owning less than four rental units.

If you need to evict a tenant, we offer a do-it-yourself Eviction Notice, available for purchase by visiting Do It Yourself Legal Kits. If you need to hire an attorney to help you with a tenant problem, see our list of law firms.

Resources For Tenants

Start by reading our blog post about the rights of tenants in Washington state. Washington Law Help also provides low-income individuals with legal problems related to tenant rights. Download their free publication titled Your Rights As a Tenant in Washington State. The Washington State Bar Association also offers a condensed version.

You can also review the Washington State Legislature’s Residential Landlord Tenant Act to read the law on a variety of topics, including:

The City of Settle Department of Planning and Development offers a useful guide you can print, complete and give to your building manager to report items needing repair. Click here to view the form.

Download Seattle Laws on Property Owner and Tenant’s Rights and Responsibilities. The last few pages of this document include a list of groups that can help you with tenant rights. For instance, Neighborhood Legal Clinics are mentioned as a resource for a free legal consultation. This organization helps people with civil matters only. Read our blog post for more information about Neighborhood Legal Clinics.

Check out the Tenants Union of Washington, a public service based in Seattle that helps with tenant rights. According to their Facebook page, they help improve tenants’ living conditions and fight unjust housing policies.

If you need to hire an attorney to help you with a landlord problem, see our list of law firms.

Strange Prenups: 4 Clauses You Won’t Believe!

Strange prenups!

Tis the season for weddings, and thus, strange prenups! If you’re about to tie the knot or know someone who is, check out these strange-but-true prenups. They read like a book of tales!

Once you read these, you’re either bound to feel better about your impending marriage, or you’ll likely feel inclined to head directly to your attorney to draft your own prenuptial agreement. If not, we offer a do-it-yourself-legal-kit for prenups. We’ve also got attorneys who can help, just click here.

Social Media

Nowadays, no prenuptial agreement is complete without details on how social media will be handled if the marriage fails. What you can and cannot post online is pretty important in some marriages, with clauses about social media on the rise, according to Time. Post something you’re not supposed to when divorce looms large, and you could pay big $$ for that unflattering Tweet.

Infidelity

According to MyWedding.com, infidelity can pay off big, such as in the case for Charlie Sheen and Denise Richards. Sounds like a get-rich-quick scheme, but their prenup stated that if either cheated, the other stood to gain $4 million buckaroos. Hmmmm. Wonder how that one ended?! Justin Timberlake and Jessica Biel also have this clause in their prenup, according to Men’s Health.

The Longer the Marriage…

Some strange prenups include clauses in which one person gets a sum of money for each year the marriage stays in effect. This is the case for Catherine Zeta-Jones and Michael Douglas. Zeta-Jones stands to make several million per year of the marriage – 13 years of wedded bliss when they were considering divorce in 2013, according to The Daily Mail.com. We bet Douglas was feeling pretty nervous when the couple separated!

Limitations

Prenups can include limitations on everything from how many hours TV watching is allowed to how often the in-laws can visit (no, we’re not kidding, check out this article from Men’s Health). Sex is another big issue, so there are strange prenups that lay out how many times per week or month are required. Celebrity Dirt says Jessica Simpson and Tony Romo would have had a prenup that said she couldn’t weigh over 135 pounds, or Romo would have gotten cash for every pound over. Maybe it’s a good thing they never got married in the first place, huh?!

 

Spring Cleaning: The Perfect Time to Organize Legal Paperwork

Spring cleaning is the perfect time to clean up legal paperwork.

Tis the season for spring cleaning! No, we’re not talking about washing your windows or scouring the floors. We’re suggesting you do a spring cleaning of all things legal.

We think spring cleaning is the perfect time to review your paperwork and find ways to organize your most important legal documents. That way, even if you don’t get the closet cleaned out or walls scrubbed down, at least you know everything is in order when it comes to important paperwork!

Taxes

Nothing beats April 15th for striking fear in the hearts of taxpayers around the country. Most people can get by doing their taxes themselves or through an accounting firm. But if you run into trouble with the IRS, it might be time to hire an attorney who specializes in tax concerns. See our Taxation Lawyer referral list for information on who to call.

Estate Planning

Have you written a will yet? How about designating a Power of Attorney to handle your affairs if you become unable to do so? Spring cleaning is the perfect time to get everything in order, including designating an executor to handle your estate. Don’t forget – if you have children or dependents, consider choosing a legal guardian to protect them. We offer a variety of legal forms good in Washington State that you can download and fill in yourself to get these documents ready. While you’re at it, consider giving your estate plan a review by an experienced estate attorney. For more ideas on estate planning, including a link to a free downloadable checklist, click here to read our recent blog post.

Insurance Policies

Do you have all of your insurance documents in an easily accessible file in your office or on a computer? Spring cleaning is the perfect time to gather and review your insurance policies so you can avoid trouble down the road in the event you have a claim. Take a look at your auto and homeowner’s insurance policies to make sure they’re up-to-date. Do you have insurance for the contents of your home, whether you own or rent one? Review your contents insurance to make sure you have enough coverage for collectibles, too. Make sure you’re not over paying or under covered because you haven’t valued your assets properly. Need an attorney to handle an accident or injury case? Check out our list of attorneys to find one to handle your problem. 

 

Meet and Greet A Lawyer

Springtime is a great time to find an attorney who can work with your family or your business to handle any potential legal matters that pop up. Don’t wait until you have a crisis on your hands and must hire the first attorney you call. Instead, using the spring to find a law firm that handles the types of problems you could experience down the road could pay off big. To find a suitable lawyer or firm, make an appointment to meet with several different ones to see how you work together. See our recent blog post about questions to ask a potential attorney or law firm before you hire them.

Document Scanning: 7 Reasons to Scan Vs. Offsite Storage and Records Management

Document scanning saves time, $$ and resources.

Storing boxes of legal files in offsite storage facilities sounds like a good idea, right? After all, that’s how it’s been done for decades. Savvy law firms are discovering a far more efficient way to secure record management–– they know document scanning allows them to easily retrieve files at a moment’s notice.

While you could say, “if it isn’t broken, don’t fix it,” the truth is you’re missing out of a slew of advantages digital documents offer if you still store boxes of documents offsite. We’re talking time, resources and $$ saving benefits you don’t get with conventional storage methods. Here are our top seven reasons for making the switch to scanning:

Eliminate Costs of Records Storage
According to an independent analysis conducted by Legal IT Professionals, an online magazine dedicated to legal technology news, it costs $57.52 to prepare, pack, pick-up, and store one box of files when you send it to an off-site storage facility. Those document storage fees sound reasonable… until you realize they do not include the cost, time and labor of your staff and/or the storage facility to locate and retrieve the box, then return it to the storage facility when you’re done.

No More Lost Documents
No firm wants to be part of the mind-boggling statistic saying 7.5% of all paper documents are lost forever. In a legal firm, that’s practically a crime. Document imaging eliminates this problem. Need we say more?

Immediate Access
The biggest benefit of document scanning is instant access. Just imagine – it’s the middle of the night or a long holiday weekend. You need a file, but obtaining storage boxes of files from a facility requires emergency retrieval, adding to the already high cost of the service. On the other hand, once your documents are scanned, there are no future costs. Instead, simply insert the thumb drive or disk containing all of your documents into your computer or upload the documents to your network if your staff needs access, and bingo! You’ve got immediate access with no waiting around. You can even upload the documents to the cloud for access from any computer/laptop with an Internet connection.

Meet Disaster Recovery Goals
The elephant in the room no one wants to talk about is disaster recovery of your files if fire or a natural disaster occurs. If you store your files onsite, you could be facing a huge problem. But with document scanning, you can store the data in the cloud for access from anywhere at anytime, including right after a fire, flood, earthquake or other natural disaster. We recommend keeping multiple copies of the disks or thumb drives in different locations since the devices take so little storage space. Keep one at your home, one in the office and another in your safety deposit box so you keep downtime after a disaster to a minimum.

Avoid Waiting Until Records Are Inactive
Document scanning simplifies the work involved on current cases, too. Rather than searching through hundreds or thousands of pieces of paper, simply review the digital index for that case and access the document immediately. This provides flexibility to work on the case without having to carry heavy boxes of files home or frantically searching for that one file before you can leave the office.

Local and Low Cost in Seattle, Washington
AIB is a locally owned business in Seattle, so it’s easy for us to handle your document scanning needs. We don’t have account managers who lose track of what’s going on with your project. Plus, we don’t have the high overhead costs of nationwide marketing or miles of shelving space to store all of those boxes. So, we pass that cost savings to you. Typically, our clients save up to 40% of the costs the large, impersonal storage facilities charge for similar services.

One-Stop Doc Scan Service
Our clients love the ease of our document scanning services. We handle the job from start to finish, including retrieving the boxes of files, scanning all documents, indexing the contents, providing a device with all of your files on it and destruction of your files, if you so choose. Add the scanned documents to your server for multiple people to work on, or you can work directly from the device we provide to instantly access the documents you need.

Here’s what our clients say about our scanning services:

We think being proactive about paper storage is the wave of the future, and there’s just no need to store hard copies of documents when there’s a more efficient way. That’s why relying on AIB’s digital scanning services was a smart move and a good investment for us. They’re reliable, and it saves storage costs.  Without scanned files, it could take a week to 10 days to get a file. Now, we instantly access the files from the thumb drive AIB provides to us. Plus, their friendly and approachable manner makes it easy to work with them.
Ann Carey
Carey & Lillevik Attorneys at Law

AIB’s scanning services are great! They pick up our boxes about once a year and return with a thumb drive containing all of our files. Everything is organized the way I want it. I upload the scanned files to our secure server, and anyone in the office can instantly retrieve any document. We could do the scanning ourselves, but this way, our staff isn’t tied up at the copier all day. Plus, because of AIB’s custom interface, I can just search for the client’s name or narrow down the results based upon customized criteria that I set up with AIB.  I don’t even have to leave my desk to access the files. Otherwise, to get files out of storage, someone has to drive there, search for the files in a room with one light bulb, and then bring the file back. Now, I just click on an icon, and instantly, I’ve got access.
Frank DeMarco
Principle
Linn Schisel & DeMarco

It’s exciting to find a company that’s as easy to communicate with as AIB. When I use them to document and scan my medical records, I feel valued as a customer. When they were scanning my files, I had a patient request a record. AIB was quick to pull that information, put it on a disk and get it to me so I could hand it to my patient in a timely manner. They’re friendly and very professional. That’s rare today when most businesses rely on a robo phone to do business.
Afia Menke, ND
Cottage Clinic

 

 

Resources available for civil legal problems in Washington state

Representing yourself or a family member in a civil court can be an overwhelming challenge. First, you must understand the complexities of your legal issue and any related legalities, such as courtroom procedures and filing documents. The problem is that a lack of knowledge about what’s involved means your civil case could turn into a drastic event, such as losing your home or custody of your children.

Fortunately, the following resources are available to low-income people in Washington state to help get civil cases resolved.

Northwest Justice Project

The Northwest Justice Project offers free legal assistance to low-income people. The organization also provides self-help resources and free legal information as well as attorney advice and assistance. They also offer a Foreclosure Prevention Unit to help people who face home foreclosure. If you live in King County, visit this page to get contact information. Otherwise, if you live outside of King County, visit the CLEAR Hotline website page or call 1-888-201-1014.

Washington Web Lawyer

This online resource provides free legal advice to low-income people with civil legal problems. Volunteer attorneys provide the legal advice to those who post their questions in the website’s forum. Simply register as a new user and answer some questions about yourself, your income and legal issue to see if you qualify for the free help. If so, you’ll set up an account, then post your questions so one of the volunteer attorneys can answer. Click here to learn more.

Housing Justice Project

Many counties in Washington have set up homelessness prevention programs to offer volunteer-based legal services for tenants facing eviction. Click on one of the counties listed below to get more information about available programs:

King County

Pierce County

Skagit County

Snohomish County

Thurston County

Volunteer Lawyer Program

The Advocate Resource Center program relies on volunteer law firms to provide legal help to low-income people. Visit their website to find participating volunteer lawyers by county.

Columbia Legal Services

This not-for-profit organization focuses on providing civil legal services to low-income people or those with special legal needs. Columbia Legal Services provides legal education, advice and representation to help enforce your legal rights. The group also has special programs for migrant and seasonal farm workers, residents of long-term care, Native Americans and victims of domestic violence. Visit their website for more information.

Scanning: 7 reasons to get your paperwork scanned

Document scanning saves time and space you can put to use in other ways.

Document scanning is a lasting trend for good reason. After all, you know how cumbersome it gets when you keep piles or filing cabinets full of paperwork around. Storing years of paperwork in bulky files for each client is a thing of the past once you discover the wonders of using scanned documents.

AIB has been offering document scanning services for years, and our clients love the service. While you can read some of the testimonials we’ve received by clicking here (scroll down to “What Clients Say”), we really want this piece to stand on its own as an argument for the importance of scanning.

  1. Save space and eliminate clutter. If you’re like most home or business offices, space is at a premium. Document scanning reduces those mounds of paperwork into digital files, with thousands of scanned files fitting on a single small disc or drive. Plus, you can get rid of those ugly piles of files sitting on top of desks and filing cabinets, which helps reduce visible clutter. You’ll discover you have less need for those hefty, unwieldy filing cabinets, too. Those monstrosities are likely costing you hundreds, if not thousands of dollars annually by taking up valuable space.
  1. Find important documents faster. Rather than searching through multiple hard copy files to find that one critical document, scanning allows you to review an index of files. You then click on that file and it immediately pops up on your screen.
  1. Eliminate the risk of lost documents. Rather than taking the risk of losing important files and documents, scanning eliminates misplaced files you may never find again.
  1. Defy age, wear and tear. Paperwork becomes fragile over time. Document scanning helps preserve the integrity of the original documents so fading and tears won’t affect your ability to read and use the documents in the future.
  1. Include scanning in your disaster recovery plan. Fire, earthquakes, floods and other delights of Mother Nature could cause you to lose valuable documents that are irreplaceable. That’s the beauty of scanned images – you can store multiple copies of the disks or drives. Keep one in your safe deposit box and store others in various safe locations around your home and office.
  1. Share files more quickly, easily and inexpensively. Scanned documents are far easier to share with your family members, trusted advisors and office personnel. Upload the scans to a your corporate server, and now you can share the files with clients or staff in multiple offices. Not only can you share information immediately, but using scanned documents saves $$ compared to the manpower/expense of copying, mailing and delivery of hard copies.
  1. Reuse rather than recreate. Did you know documents are recreated 50% of the time rather than reused? Scanning helps eliminate this major waste of resources, helping to improve your bottom line while saving valuable time.

To learn more about AIB’s scanning services for businesses of any type, click here.